Probably the most common cause of data loss is unintended.  Accidental deletion by users of files, messages and even entire folders happens more frequently than you may think.   Microsoft 365 has some retention policies and a recycle bin but these are often limited in scope and duration.  Imagine deleting a folder in Outlook but not realising that it was needed again until a year later.  Long after the default recover deleted items retention period has passed.

Ransomware attacks are becoming more prevalent and the effects can be devastating.  Microsoft 365 does include some protection against these threats, but recovering from them can be a complex, lengthy process and frequently involves users having to recreate data and documents created or edited after the recovery date.   Cove data backup can backup data up to 6 times a day for Email and Teams, and up to 4 times a day for SharePoint and OneDrive, meaning that if you do need to recover from ransomware encrypting your Microsoft 365 data, then the downtime and data loss is minimised.

Many industries are bound to strict regulations, and this will frequently apply to data protection and also to data retention policies.   With long term retention for up to 7 years Cove’s M365 backup ensures you can backup and restore legacy data and messages even if the original document or mailbox owner has left the business.   Microsoft 365 data is backed up to data centres in your region meaning that you continue to comply with local regulations.

In the event of data loss the ability to recover data quickly and precisely is crucial.   The facility to drill down and recover individual messages or files makes Cove Data Protection for M365 a much more powerful tool for recovering data than simply recovering a whole site or mailbox.

In the event of data loss the ability to recover data quickly and precisely is crucial.   The facility to drill down and recover individual messages or files makes Cove Data Protection for M365 a much more powerful tool for recovering data than simply recovering a whole s

While you may rely on your local IT personnel or 3rd party IT support you may not want them seeing the content of email messages they are recovering on your behalf.  Cove data protection for Microsoft 365 limits what the IT guys can see, and while they can search on dates, who from/to, subject line, and content they can’t see any more information than that given to them to search for the message, and data restores go only to the individual’s mailbox, either to its original location or to defined restore folders to make the recovered messages easy to find.

A lot of data loss is accidental, or as a result of a malware or hacking attack, but sometimes the loss is caused by someone internal with far more access and permissions.   Disgruntled employees deciding to delete or alter data poses a significant risk.  Especially if that employee has the ability to delete the recycle bin.   Having a 3rd party cloud backup solution ensures that data can be recovered when deleted maliciously, providing an extra layer against internal threats.

Disasters come in many forms.  Sometimes they are malicious such as malware or internal sabotage, but natural disaster such as fire and flood, or major IT failures can happen, and a reliable, off site, backup solution is essential for fast business recovery.

If you need to recover from a disaster you want tools that are under your control and will get you up and running quickly, and not waiting for support from Microsoft.

Third party Office 365 backup software solutions give you much more visibility of the systems protecting your data than native Microsoft tools alone.   These systems will include automated backup schedules, real time monitoring, and reporting of issues.

Recovering from data loss can be very costly.   As a minimum there is disruption and loss of productivity, in the worst case you could lose a significant amount data and lengthy spells of downtime while whatever is left is recovered.   While 3rd party backup solutions represent an additional cost, they could prove a significant cost saver in the event of a disaster or even just avoiding repeated work from accidental deletions.

Microsoft 365 is a cloud-based solution, so your M365 backup solutions also need to be cloud based.   No agents, or other software are installed on local devices, everything is managed by the web meaning if your whole site is lost because of fire or flood, you can still manage your backups and data protection via the cloud.